Project Manager

Leads teams of 6-15 associates on mid size projects. May occasionally act as track team lead for intermediate/large projects. Ensures timely and accurate completion of assigned duties and responsibilities of the team members to meet the project leadership expectations. Conducts and/or is the lead participant in managing project integration, scope, time, costs and quality and communicates the status, risk and issues associated with each to the correct level(s) within the project structure and the organization to ensure that the projects' outcomes are achieved as defined, within budget and on time.

SECTION TWO: JOB DUTIES AND RESPONSIBILITIES
Leads small teams in functional areas and those assigned during the duration of a project to ensure timely completion of project deliverables.
Conducts risk monitoring and controls during a project's duration to ensure ability to achieve expected outcomes, on time and on budget.
Prepares project documents: project plan, project charter, scope, and project schedules and obtains appropriate level of approval for each document for projects and/or sub teams assigned to ensure appropriate understanding of expectations among all involved organizational levels.
Develops project cost estimates and budgets for assigned projects and initiates cost control measures to ensure projects budgets are met.
Communicates project status to team and business owners throughout the duration of the assignment and post implementation to make certain all impacted stakeholders have an understanding of risks, issues and activities related to the project.
This associate will generally be responsible for leading projects with the following criteria:

Revenue or cost responsibility of between $250K and $2M per project; typically lasting approximately 1 year or less; and involve leading associates across multiple functional groups.
Moderately complex enterprise engineering, IT or business initiatives involving around 3-5 or more different departments within the functional areas
Project teams are 6-15 associates with stakeholdering to the Senior Director and occassionally the VP level;
Concurrently lead 2-3 mid size projects or is track lead for 1-2 intermediate/large projects.
SECTION THREE: MINIMUM QUALIFICATIONS
Undergraduate degree or comparable experience required.
Three or more years of project management experience required.
Two or more years of functional experience required.
One or more years of experience managing high risk and high profile enterprise projects through a complete project life cycle.
Demonstrate professional integrity.
Creates an environment that motivates, inspires and respects others.
Ability to build team cohesiveness to achieve results.
High organization and planning skills.
Ability to self-start and be versatile in a dynamic environment.
Excellent oral and written skills including the ability to present to large groups required.
SECTION FOUR: PREFERRED QUALIFICATIONS
Describe the preferred, non-mandatory skills and experience of an ideal candidate. These often are more qualitative than the minimum qualifications (e.g., demonstrated proficiency in persuasive communications, teaching background preferred).
Section 4
Project Management Professional (PMP) or equivalent certification preferred.
Two or more years of experience with Waterfall, Agile Scrum, and/or Kanban preferred.
Microsoft Project experience preferred.

Project Manager

Leads teams of 6-15 associates on mid size projects. May occasionally act as track team lead for intermediate/large projects. Ensures timely and accurate completion of assigned duties and responsibilities of the team members to meet the project leadership expectations. Conducts and/or is the lead participant in managing project integration, scope, time, costs and quality and communicates the status, risk and issues associated with each to the correct level(s) within the project structure and the organization to ensure that the projects' outcomes are achieved as defined, within budget and on time.

SECTION TWO: JOB DUTIES AND RESPONSIBILITIES
Leads small teams in functional areas and those assigned during the duration of a project to ensure timely completion of project deliverables.
Conducts risk monitoring and controls during a project's duration to ensure ability to achieve expected outcomes, on time and on budget.
Prepares project documents: project plan, project charter, scope, and project schedules and obtains appropriate level of approval for each document for projects and/or sub teams assigned to ensure appropriate understanding of expectations among all involved organizational levels.
Develops project cost estimates and budgets for assigned projects and initiates cost control measures to ensure projects budgets are met.
Communicates project status to team and business owners throughout the duration of the assignment and post implementation to make certain all impacted stakeholders have an understanding of risks, issues and activities related to the project.
This associate will generally be responsible for leading projects with the following criteria:

Revenue or cost responsibility of between $250K and $2M per project; typically lasting approximately 1 year or less; and involve leading associates across multiple functional groups.
Moderately complex enterprise engineering, IT or business initiatives involving around 3-5 or more different departments within the functional areas
Project teams are 6-15 associates with stakeholdering to the Senior Director and occassionally the VP level;
Concurrently lead 2-3 mid size projects or is track lead for 1-2 intermediate/large projects.
SECTION THREE: MINIMUM QUALIFICATIONS
Undergraduate degree or comparable experience required.
Three or more years of project management experience required.
Two or more years of functional experience required.
One or more years of experience managing high risk and high profile enterprise projects through a complete project life cycle.
Demonstrate professional integrity.
Creates an environment that motivates, inspires and respects others.
Ability to build team cohesiveness to achieve results.
High organization and planning skills.
Ability to self-start and be versatile in a dynamic environment.
Excellent oral and written skills including the ability to present to large groups required.
SECTION FOUR: PREFERRED QUALIFICATIONS
Describe the preferred, non-mandatory skills and experience of an ideal candidate. These often are more qualitative than the minimum qualifications (e.g., demonstrated proficiency in persuasive communications, teaching background preferred).
Section 4
Project Management Professional (PMP) or equivalent certification preferred.
Two or more years of experience with Waterfall, Agile Scrum, and/or Kanban preferred.
Microsoft Project experience preferred.

Senior Program Manager

Both technical and soft skills to deliver a complex programs · Worked for large health care insurance companies in past, stakeholders across all levels and built customer relationships · Experience in program management life cycle and portfolio management · Overall coordination of project managers that projects within program are delivered on time, within budget and to an agreed quality level, status reporting and ensure stability of program efforts · Experience in both operational and program budgets · Handled project interdependencies and providing quick business decisions for program based on the consideration of other projects · Strong verbal and written communication to tailor for specific audience · Experience implementing action plans to allocate resources in program · Experience in negotiation, influencing others and managing conflict · Lead dynamically and energize work teams to respond to business needs · Client management and working with diverse business units · Assists in planning for, communicating, and mitigating risks to program · Budget size is $50m and up · Multiple ?programs? under one umbrella · Transformational and Disruptive · Complexity across multiple business areas or entire enterprise that include changes to systems, process, and tools · Responsible for 50+ PM resources and 100+ project team including business/IT resources · Business sponsors are EVPs and C-Level Executives · Strategy, Governance and Direction, assist in the prioritization · Big Picture – Broad knowledge across enterprise and/or broad industry expertise · Cross the Enterprise · Ability to recover any type of program · Develop program structure, staffing needs · Focus is corporate strategic goals · Provides mentoring to project team and Business customers (usually focused on business direction, transformational change agent, and alignment to corporate goals) · In-depth knowledge of Budgeting, Planning and Forecasting · 10yrs+ managing
projects, 5 years managing large programs

IT Project/Portfolio Manager

The Project/Portfolio Manager will be responsible for the oversight and administration of the project/portfolio. This includes working with the management and staff, partnering with key participants across the enterprise, such as technology partners, strategy and execution, and technology business management as well as other department leads to assess, oversee project commencement and prioritization; perform project resource planning; continuous monitoring and reporting on project status; participate in the department’s change management process; identify potential projects that best align with the strategic priorities and play an integral role in the annual budgeting process. The Project Manager will also work to develop and implement best practices, processes, and toolsets for effective portfolio/project management, and will help educate staff on best practices and effective project execution.

Project/Portfolio responsibilities include: oversight of our upcoming demand via intake process, assisting IT management with continuous portfolio management (status, projections, resource planning, new request monitoring), ongoing budget reviews (actual vs budget analysis, projections, periodic reporting), projected cost in the future across the portfolio, Perform analysis to understand resource commitments, burn rates and total program costs at completion and working directly with development teams to resolve conflicts and highlight portfolio changes. Individuals in this role can operate fairly autonomously in some areas but there is still a considerable amount of supervision required. This role requires a high level of collaboration across multiple teams and roles.

Principal Accountabilities:

• Act as a key point of contact for intake process. This includes working with IT executive teams, facilitating the estimation process. There is some representation required of the teams ability to meet the new requests or represent tradeoffs/ incremental resource needs but this is mostly handled by more senior members of the team.
• Facilitate the project forecasting process for assigned teams and provide revised forecasts and variances to management on a monthly basis. This includes timely reporting of actuals to forecast as well as key project changes, variances, and risks. Ensure all team managers and Executive Directors are aware of the impacts and can justify changes appropriately.
• Coordination of the annual budget process and working across teams to meet submission timelines and requirements. Ensure alignment across areas. Provide management with reports and work with more senior members of the team on recommendations and outcomes throughout the process.
• Maintaining & Improving the existing Portfolio Management Processes including Reporting , Automation, Project Administration, Workday and JIRA.
• Work with Finance Teams to balance budget specifically around professional fees. This includes managing the pro fee forecasts, working with the teams to enforce exit plans for those running over budget, escalating issues to management, and ensuring resources are aligned to appropriate funding.
• Perform project scheduling, resource planning, leveling and management (forecast impacts on staffing where project scope may have changed) – as well as effective use of metrics, and reporting for Technology initiatives
• Establish clear lines of communication with stakeholders to keep them informed on progress, budget, and issues and to ensure the priorities are understood.
• Ensure resource, financial, and operational objectives for the initiatives are met by partnering with Portfolio Management, Execution Management, Release Management and contributing recommendations by collecting metrics to optimize and improve processes for IT management
• Work with all levels of leadership to ensure project initiatives are managed and maintained; develop executive level presentations of the portfolio and project budget.
• Recalibrate the portfolio as necessary when the demands of the business dictate a change in delivery or scope of work.

Skills and Software Requirements:

• PM should be highly engaged, assertive, entrepreneurial in spirit with respect for processes, accountability and decision traceability as well as aspire towards leadership. Excellent written, verbal, interpersonal, leadership, facilitation, negotiation and presentational skills absolutely required.
• Minimum of 3-5 years’ industry experience in large scale implementations preferably in the professional services sector, with an emphasis on enterprise information systems across multiple functions.
• Minimum of 3-5 years’ experience in portfolio, program and/or project management with a successful project management track record in full life cycle information technology implementation projects, with proven record of execution to time and budget.
• Solid experience with portfolio demand management and resource staffing management
• Thorough knowledge and related work experience of the project management process, theory and lifecycle, including Waterfall and Agile methodology, as well as Project Delivery Framework and SDLC.
• Knowledge and understanding of standard project management tools (for example, Microsoft Project, Clarity, PPM), with a thorough understanding of Resource Allocation and Portfolio/Project Management best practices.
• Proficient in Excel. Ability to understand and augment Pivot Tables. Use of advanced concepts including SQL and macros considered a plus
• Experience with generating reports using PowerBI is a big plus
• Deep experience with SQL and data modeling

Project Manager

Location: Chicago, IL

Duration: 4-5 months

What you will do:

• Serves as point of contact for management, prioritization, and coordination of marketing campaigns, digital advertising campaigns, and our site-wide personalization efforts
• Serves as point of contact for our external advertising agency to manage all paid media campaigns
• Communicates status of project/campaign work to appropriate teams, as well as time/bandwidth reporting to head of digital marketing

• Fully understands impending requests and service level agreement timing; builds a work plan to coincide with launch schedules
• Collaborates with team members, cross-departmentally, to acquire all project information required to deliver work
• Participates in strategy, planning and concept meetings as required
• Maintains production schedules in collaboration with marketing teams and drives projects to achieve scheduled due dates
• Displays a willingness to learn about our internal systems and business

• Establishes a strong understanding of our brand and goals to ensure projects are hitting their targets
• Communicates clear direction and information to ensure teams understand project scope, timing and requirements
• Strong ability to manage/optimize process workflows and maintain service level agreements across different groups

What you have:

• College degree in marketing or related field
• 3+ years of project coordination/management experience
• Working knowledge of agile and project management tools like Workfront and Smartsheets
• Experience using project management methodology, including the ability to identify and resolve issues, manage risk, develop detailed task-based work plans and specifications, perform resource allocations and lead team meetings.

• Experience with software development life cycles, web development processes and the delivery of solutions with creative and engineering components, advertising projects, digital strategy projects.
• Ability to develop and demonstrate an understanding of the client’s business, needs, expectations, and requirements.
• Strong knowledge of one or more of the following: web development processes and the delivery of solutions with creative and technology components, advertising, digital marketing, print, and strategy.
• Strong computer skills are required in MS Office (particularly Excel), internet, email, and phone systems.
• Strong organizational and time management skills.

• Strong team player; ability to assist with facilitating teams and clients.
• Ability to interact at all levels of the company and with external parties in a professional manner maintaining effective communication, both written and spoken.
• Ability to be highly organized, accurate, timely and able to prioritize.
• Ability to tolerate stress and be adaptable, flexible, persistent, versatile and handle multiple projects simultaneously and re-prioritizations.
• Ability to organize information, have attention to detail, accurately follow procedures, maintain confidential information and remember important pieces of information.

• Ability to maintain self-motivation and to work independently and in team environments

Senior Program Manager

Location: Chicago, IL

Duration: 3 months

Both technical and soft skills to deliver a complex programs · Worked for large health care insurance companies in past, stakeholders across all levels and built customer relationships · Experience in program management life cycle and portfolio management · Overall coordination of project managers that projects within program are delivered on time, within budget and to an agreed quality level, status reporting and ensure stability of program efforts · Experience in both operational and program budgets · Handled project interdependencies and providing quick business decisions for program based on the consideration of other projects · Strong verbal and written communication to tailor for specific audience · Experience implementing action plans to allocate resources in program · Experience in negotiation, influencing others and managing conflict · Lead dynamically and energize work teams to respond to business needs · Client management and working with diverse business units · Assists in planning for, communicating, and mitigating risks to program · Budget size is $50m and up · · Transformational and Disruptive · Complexity across multiple business areas or entire enterprise that include changes to systems, process, and tools · Responsible for 50+ PM resources and 100+ project team including business/IT resources · Business sponsors are EVPs and C-Level Executives · Strategy, Governance and Direction, assist in the prioritization · Big Picture – Broad knowledge across enterprise and/or broad industry expertise · Cross the Enterprise · Ability to recover any type of program · Develop program structure, staffing needs · Focus is corporate strategic goals · Provides mentoring to project team and Business customers (usually focused on business direction, transformational change agent, and alignment to corporate goals) · In-depth knowledge of Budgeting, Planning and Forecasting · 10yrs+ managing projects, 5 years managing large programs

 Information Security Business Analyst/Project Coordinator

Duration: 12 months

Location: Chicago (Ability to work a hybrid model once office reopens)

A job that will rarely be the same day-to-day. The role requires left and right brain problem-solving. The role works mainly within Information Security, at all organizational levels, but could span all areas of the as well. The role relies on Interpersonal and communication skills, with the goal of building and maintaining trusted working relationships. The role works in close coordination and oversight with all members of the Delivery team. Organization, attention to detail, flexibility, self-direction and critical thinking are a must.

Job Duties (from most time spent to least time spent)

• Support project-efforts by tracking, drafting, updating and auditing project documentation, trackers, dashboards tickets and workflows.
• Work with the Portfolio lead to manage resource supply, project demand and the creation of reporting tools
• Perform data and trend analysis for multiple systems and processes using tools such as Excel, PowerBI, JIRA, and Clarity's Project Management Suite
• Take notes and co-facilitate project meetings
• Create, improve, and maintain monthly metrics including analysis for anomalies and remediations
• Aid in the creation of decks and documents

·

Background and Experience

• Attention to detail, accountable and follow through are a must
• Degrees (not limited to): Business, IS, and IT Management. Liberal Arts majors are encouraged as well
• Excellent communication, organization and written skills
• High level analytical, attention to detail and critical thinking
• Experience with Microsoft Office (strong in XLS), JIRA, PowerBI and Clarity PM suite a plus
• Ability to learn and use other systems as needed for analysis, tracking, auditing and reporting

Senior Project Manager 

12 months 

Location: Lombard, IL

BASIC FUNCTION:
This position is responsible for leading large complex projects or a program with a number of sub-projects; ensuring the project scope is aligned with the stated business objectives; setting and managing customer experience; managing and escalating issues and changes; developing and maintaining relationships with project stakeholders to obtain project objectives while working in a matrix project environment; and having a thorough understanding of Systems Development Life Cycle and project management and enterprise processes.

ESSENTIAL FUNCTIONS:
1.    Work collaboratively with project stakeholders to develop a comprehensive project/program plan based on approved funding. Project/Program plans will include: Scope, Schedule, Cost, Quality, Organization and Communication, Staffing, Risk and Issue Management. Obtain commitment to the plan.
2.    Perform Project Planning. Create / build / update project schedules, Project Charters, Project Plans, and Status Reports, and work breakdown structures. Create the detailed project/program schedule. Realistically anticipate resource needs. Set priorities, define dependencies, schedule activities, prepare acceptance criteria and organize work for one or more large projects. Plan for and anticipate events outside of immediate responsibility. Anticipate problems and obstacles before they arise. Set priorities with a proper sense of urgency and importance. Develop creative ideas and take innovative action to achieve planned goals and objectives. 
3.    Perform Project Scope Management. Effectively manage project work within the stated scope. Implement and manage Scope Change Control processes and update project plans based on approved changes. Determine which changes are essential and estimate their impact on the project. Ensure changes do not expand scope beyond acceptable levels. Keep a change record and tracks progress.
4.    Perform Quality Management. Manage assigned projects, subprojects / work efforts using appropriate internal processes and Project Management Lifecycle Framework standards, tools and processes. Monitor project documentation for quality and compliance. Create / implement remediation plans as necessary to return project to compliant status. 
5.    Perform Project Cost Management. Utilizing the company’s cost management techniques, efficiently and effectively track costs in time, resources and other factors that impact the approved budget of a project. Clearly communicate project variances related to actual project hours and costs against the project estimates and budget. Develop corrective action plans
6.    Perform Communication Management. Create / implement project organization and communication plans which enable the project team to effectively work together to meet project objectives. Communicate effectively with project stakeholders, staff and management on a timely basis on status, issues, risks, project goals, and objectives.  Schedule and lead project team meetings and steering committee meetings as required. Prepare meeting agendas and meeting minutes, distribute meeting documentation, and maintain and monitor Action Item listings. Compile information for presentations for Senior Leadership as needed. Assess and quantify project risks and document mitigation and contingency plans. Create and maintain project documentation library and project control book.
7.    Perform Issue Management. Maintain control of all action items and issues with planned completion dates, and efficiently reports status and resolution to management. 
8.    Perform Risk Management. Perform the analysis, identification, planning and control of those elements of a project that might cause failure during its implementation, and develop plans that include prevention, contingencies and preparation of alternatives.
9.    Facilitate meetings and processes by focusing participants on meeting objectives, encouraging participation all attendees to explore all sides of an issue. Bring discussions to a reasonable conclusion with consensus. Prepare agendas that focus on the primary purpose. Recognize and overcome obstacles which could delay or inhibit the accomplishment of team, project and personal goals.
10.    Communicate and interact effectively and professionally with co-workers, management, customers, etc.
11.    Maintain complete confidentiality of company business.
    

JOB REQUIREMENTS:
?    Bachelor Degree with 5 years project management experience OR 7 years of project management experience.
?    Experience with Project Management Methodologies (i.e. Project Management Institute – PMBOK_
?    Knowledge of project financial tracking including monitoring and reporting on budget expenditures.
?    Negotiations and influence others and manage conflict.
?    Problem solving skills.
?    Clear and concise verbal and written communication skills.
?    Work independently and within a team environment.
?    Analytical skills.
?    Leadership skills, including meeting facilitation.
?    Experience balancing multiple tasks simultaneously.
?    PC proficiency to include Word and Excel.

PREFERRED JOB REQUIREMENTS:
?    Project Management Professional (PMP®) Certification
?    Experience with Lotus Notes